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EPC Procurement Decision Guide
Modular Camp Supply Scope: Who Supplies What?
A modular camp supply scope is only comparable when each major line item has a clearly identified responsible party. Buildings may come from the modular supplier while foundations, utilities, lifting, local labor, permits or commissioning remain elsewhere.
The signed quotation, contract and project-specific scope always prevail.
Quotation Clarity
Why broad scope labels are not enough
Terms such as complete package, delivery, supervision or turnkey can hide materially different responsibilities unless each activity is defined.
Same Label, Different Work
Two quotations may use the same scope label while assigning foundations, freight, lifting or utilities to different parties.
Price Is Not the Whole Package
A lower quotation may transfer substantial work into another contract package.
The Contract Boundary Prevails
Scope schedules, exclusions, assumptions and the signed contract should state the same responsibility split.
How to Read the Matrix
Assign every line item and interface
For each activity, define the deliverable, responsible party, required information exchange and governing contract document.
Define the Work
- What is supplied or performed
- Where the activity starts and ends
- Required drawings, data or approvals
- Applicable exclusions or assumptions
Assign the Party
- Modular supplier
- Buyer or EPC contractor
- Local contractor or specialist
- Project dependent—confirm in contract
Responsibility Matrix
Modular camp scope-of-supply comparison matrix
This matrix is a bid-comparison framework, not a statement of automatic inclusion. Replace every discussion point with the responsibility stated in the signed quotation and contract.
| Scope Item | Modular Supplier | Buyer / EPC | Local Contractor | Project Dependent |
|---|---|---|---|---|
| Project design inputs | Reviews agreed inputs | Provides project and site criteria | Provides local execution inputs where assigned | Required data and approval route |
| Modular-building design | Develops agreed module/building scope | Reviews against project requirements | Coordinates local interfaces where assigned | Design boundary and approvals |
| Module supply | Supplies contracted modules and agreed items | Confirms schedule and acceptance criteria | Receives or handles locally where assigned | Exact building schedule |
| Internal MEP | Agreed building-side provisions | Provides project criteria and interface data | Completes local works where assigned | Termination points and testing |
| FF&E / furniture | Only where listed in quotation | Defines requirements or buyer-supplied items | Installs local items where assigned | Included schedule and quantities |
| External MEP | Provides agreed connection information | Often coordinates site networks | Often executes local networks | Design and construction boundary |
| Foundations | Provides agreed loads/details where included | Often owns geotechnical/civil design | Often constructs foundations | Design, supply and approval split |
| Civil works / site works | Not assumed | Often buyer/EPC scope | Often local execution scope | Roads, drainage, grading and boundaries |
| Freight / transport | May coordinate contracted shipment scope | May arrange international/inland transport | May perform local logistics | Delivery terms and handover point |
| Customs clearance | Provides agreed supplier documents | Often coordinates import responsibility | Local agent may perform clearance | Duties, taxes and clearance party |
| Unloading | May provide handling guidance | Coordinates site readiness if assigned | Often supplies labor/equipment | Handover point and responsible party |
| Cranes / lifting | Provides applicable handling information | Often coordinates site equipment | May provide crane, rigging and operators | Equipment and execution responsibility |
| Positioning / assembly | Provides manuals or agreed support | Coordinates installation model | May position and assemble modules | Labor, supervision and sequence |
| Local labor | Not assumed unless contracted | Allocates labor package | Often provides local crews | Skill, supervision and productivity basis |
| External utility connections | Provides agreed building-side interface data | Coordinates site utility integration | Often completes local connections | Connection, testing and commissioning split |
| Permits / approvals | Provides agreed technical documents | Often owns project approvals | Supports local submissions where assigned | Authority and licensed-party responsibility |
| Testing | Factory or module checks where contracted | Coordinates project acceptance criteria | Performs site tests where assigned | Test plan, witnesses and records |
| Commissioning | Only activities expressly contracted | Often coordinates project commissioning | Performs local commissioning tasks where assigned | Systems, sign-off and responsibility |
| Punch list | Closes supplier items within scope | Manages overall project list | Closes local-work items | Ownership and completion criteria |
| Handover documentation | Provides contracted supplier records/manuals | Defines project dossier requirements | Provides local-work records | Format, language and approval |
Quotation Comparison
Normalize offers before comparing quoted totals
Move excluded or buyer-supplied work into a comparison schedule so the commercial team can see the effective package.
Align the Building Schedule
Confirm that bidders price the same accommodation, office, sanitary, dining and support-building functions.
Align Responsibility
Identify every activity that moves to the EPC, buyer, local contractor or another specialist.
Align Deliverables
Compare drawings, manuals, inspection records, packing documents and handover records within each offer.
Commercial Terms
Treat exclusions, assumptions and options as scope decisions
Important differences often appear outside the main price table.
Exclusions & Assumptions
- Items outside the offered price
- Site or utility data assumed
- Buyer-provided information or works
- Consequences if assumptions change
Optional Scope
- Base supply
- Optional additions
- Price effect and dependencies
- Required decision timing
Change Control
Control scope changes before they become site gaps
When project data changes, record the effect on drawings, price, schedule, interfaces and responsibility.
Identify the Change
Record the revised input, scope item or responsibility boundary.
Assess the Effect
Review technical, commercial, schedule and coordination impacts.
Approve and Update
Update the quotation, responsibility matrix and applicable drawings through the agreed approval route.
RFQ Documents
Issue enough information for comparable quotations
Known requirements and open decisions should be visible to every bidder.
Project & Building Inputs
- Project brief and location
- Headcount and facility schedule
- Room and functional requirements
- Site plan and project criteria
Scope & Interface Inputs
- Responsibility matrix
- Utility and MEP interface data
- Delivery and installation model
- Required documents and handover criteria
Related KUBO Resources
Continue with the guide that matches the next decision
Use the relevant resource without duplicating scope, utility, installation or logistics guidance.
Workforce Accommodation
Plan the wider camp and workforce-accommodation requirement.
Last-Mile Logistics
Review route, inland transport and port-to-site delivery constraints.
Utilities / MEP
Define the power, water, wastewater, HVAC, telecom and fire-system interfaces required before quotation.
Installation Responsibilities
Assign site readiness, unloading, lifting, assembly, external connections, testing and handover activities.
Procurement Questions
Modular camp supply scope FAQ
Use the signed quotation and contract to answer every final responsibility question.
Not automatically. Geotechnical work, civil design and foundation construction are often allocated locally unless expressly included. The quotation and responsibility matrix must state the boundary.
It depends on the agreed delivery terms. Compare factory supply, freight, import clearance, duties, documentation and inland transport responsibilities before comparing totals.
Cranes, rigging, unloading and positioning may sit with the buyer, EPC, local contractor or another party unless expressly included. Confirm the handover point before shipment.
Internal MEP covers agreed building-side provisions. External MEP covers site networks and final connections. Define termination points, testing and commissioning responsibilities.
There is no universal boundary. Manuals and agreed support may be included while local labor, lifting and assembly sit elsewhere. Any supervision must be expressly defined.
These responsibilities depend on local authority, project and contract requirements. Allocate every approval, test, witness, sign-off and commissioning activity.
Align the building schedule, internal scope, furniture, delivery terms, external works, installation, documents, exclusions, assumptions and optional items before comparing the effective package.
Request a Scope-Aligned Modular Camp Quotation
Send KUBO the project brief, facility schedule, utility information, delivery point, installation model and proposed responsibility matrix. The team can identify open boundaries before quotation alignment.
The signed quotation, contract and project-specific scope prevail.
Apply the agreed scope to your construction site modular building solution or renewable project camp configuration before requesting comparable quotations.
For a useful scope review, provide
- Project and facility schedule
- Site and utility inputs
- Delivery and logistics model
- Installation responsibility
- Required documents
- Draft responsibility matrix
